Congratulations!

We are looking forward to welcoming you to the Oxford Hong Kong Forum 2021.

You will need to prepare a 15-minute pre-recorded talk as an MP4. Your presentation will be available on-demand during the Forum, and a further year for either delegates exclusively or made public, depending on your preference in the submission form.

Please read through these guidelines before recording your talk.

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1. Tips on Audio

• Turn off all other notifications on your computer and other electronics nearby
• Work from a quiet space free from distractions
• Do a test video, replay, and ensure you can hear your voice clearly
• Always speak slower than you might do in person

2. Tips on Video

• Your camera is best at, or just above eye level
• Try to look into your camera to make eye contact with your audience
• Check how your screen setup looks from a viewers’ perspective and make changes ahead of recording
• Sit facing a natural light source (e.g. window) not with it behind you, or ensure your room is well illuminated
• Use a virtual background if you are concerned about disruptions or privacy

3a. Record using Zoom

• We strongly recommend recording your talk on Zoom
• You should prepare your PowerPoint presentation (if you have one) in 16:9 widescreen aspect ratio
• Zoom lets you record your shared slides while recording a video of you presenting alongside them
• Zoom is free to use. If you don’t already have an account, you can easily create one by heading to their website and clicking the ‘Sign up it’s free’ button
• Once your account is set up, in the top right corner, select ‘Host a Meeting’ and choose ‘With Video On’
• Click here for a helpful video guiding you through using Zoom to record a presentation (external video on YouTube)
• Please watch your recording before submitting to make sure you are happy with it

3b. Record using PowerPoint

• If you have Office 365 and an integrated camera, you can record both video and audio; otherwise, you will only be able to record audio
• Click here for a helpful video guiding you through using PowerPoint to record a presentation (external video on Microsoft)

4. Accessibility

We want to ensure that the online Oxford Hong Kong Forum 2021 is as inclusive as possible. Here is a checklist for your reference:

• Use simple fonts e.g. Arial, Verdana, Helvetica
• Use large font sizes: size 24 minimum for slides
• Avoid all-caps and instead use bold for emphasis
• Use contrasting colours for background and text
• Check that your figures (for example charts and diagrams) are suitable for colour-blind viewers
• Keep animations simple and do not use flashing animations as this may trigger anxiety
• Spell out abbreviations and acronyms when first used, and always explain technical jargons
• Speak slowly and clearly; if possible, ensure that your face can be seen clearly for lip-reading
• Ensure you verbally talk about all displayed text and graphics – do not assume they can be read/seen

5. Submitting your Talk

• Please submit a 15-minute talk in MP4 format
• The maximum file size is 250 MB, but please bear in mind that pixelated videos may be distracting, and high-resolution videos take longer to load; the Committee may down-quality the video if necessary
• Your talk must be submitted by 00:00 (GMT), 5 April
• Your presentation should be submitted via the webform
• You will also have to upload your abstract again, this should be the same version approved by the Committee, or if your submission is accepted with optional correction, you can upload a revised version with changes that are suggested in the decision letter
• If you have any questions, please contact us: [email protected]

Important Date

• 5 April: Submit your pre-recorded talk

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Ready to Submit your Talk?

Submit Now

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Needs help?

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